Operations Assistant/Team Assistant

IT Teams is a Romanian company specialized in software outsourcing and remote staffing. We aim to assemble passionate experts to help companies and startups achieve success. We deliver the perfect combination of technical skills, methodology and high speed delivery techniques to help startups and established companies extend their development teams.

 

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Job Openings

Operations Assistant/Team Assistant

As an Operations Assistant you will provide clerical and administrative support to the Head of Department and Team Members (handling and tracking of project correspondence, coordinates and establishes all travel arrangements, and reconciles travel and expense reports, etc.

On site mode - Bucharest, Romania (client office)

Long term

May 2024

Responsibilities

  • Perform general duties to include but not limited to photocopying, scanning, faxing, mailing and filing, organizing and coordinating meetings and other events – organizing and optimizing calendars
  • Office management: procuring/coordinating office equipment (furniture, DP equipment, stationery etc.) communication, documentation, office organization, visitor support, creating orders for further education, seminars, IT equipment;
  • Collate and process all signature/authorization requests in accordance with delegation of authority also assisting customers and visitors (via telephone, handling enquiries in writing etc.)
  • Planning, booking and accounting for local and international travel, as well as applying for visas
  • Complete timesheets and expense claims on behalf of the Head of Department and team members.
  • Processing/support of personnel procedures (hirings, terminations, appointments, signature authorizations, checking of timesheets), also induction of new starters into their teams ensuring the HR process.

 

Requirements

  • More than 3 years of professional experience as an employee in the back office, as an assistant or in another comparable position.
  • Familiarity, proficiency and confidence with MS 365 Applications (Office and Outlook), software and the use of networked PCs are essential. Willingness to learn more IT tools relevant for the tasks.
  • Able to deal with customers, colleagues and suppliers in a polite and professional manner.
  • Prepared to work as part of a team, keen to make internal and external contacts, learn and be able to operate company procedures with minimal assistance (once established)
  • A self-starter who has demonstrated the ability to work under the minimum of supervision
  • Ability to adapt to new situations and deliver professional support to other functions in the team.
  • Experience of working in a multi cultural environment is a must, also to adapt and overcome cultural differences in a professional manner.

 

 

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Why IT Teams:

We are driven by curiosity so we conduct a Discovery Process, ensuring that the technology we deliver stays in tune with customer’s business goals. We encourage our team members to speak up, to share their advices and worries if any, so we are able to properly handle the software development projects risks. Honesty is a key ingredient of our collaboration with customers as well with our colleagues. Our Commitment towards customer goals is reflected by our regular progress reporting, a constant revision of project goals and deadlines and a solid quality control.

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